Job Description

Our client, legal services company located in midtown east, is seeking a Temporary to Permanent Office Coordinator. This role requires the person to be in office 5 days a week with the working hours being from 9am-6pm with OT as needed. The role pays up to $29/hr and will begin ASAP.

JOB DESCRIPTION

• Assist the Office Managing Partner (OMP), Office Administrative Partner (OAP), and Office Administrator (OA) in drafting and disseminating information to the New York office regarding events, initiatives, office closings, and other announcements
• Work to support office initiatives and implement specific initiatives to achieve strategic goals.
• Support office-wide initiatives, particularly around D&I, responsible business, community investment, and Responsible Business activities.
• Maintain office event calendar on internal website and office electronic bulletin board
• Plan and schedule a variety of leadership, partner and associate meetings, office-wide town halls, and office events; including preparation of meeting materials, arrangements for such meetings (technology, meeting rooms, catering requests, etc.) and recording and circulating meeting minutes, including various committee meetings, recurring office meetings including coordinating special functions and social events for the office.
• Support tracking of business metrics, collecting and reporting on data and drafting communications
• Assist the OA with Responsible Business by attending meetings and taking minutes on responsible business activities
• Arrange for payment of vendor invoices
• All members of the firm are encouraged to participate in our Responsible Business program.
• Other duties as assigned
• This job description sets forth the authorities and responsibilities of this position and may be changed from time to time based on business needs.

QUALIFICATIONS

REQUIRED SKILLS

• Excellent oral and written communications skills required.
• Excellent analytical and sound decision-making skills required.
• Experience managing people and teams preferred.
• Excellent interpersonal skills, professional presentation, and the ability to provide excellent client service to all internal and external personnel, clients, and vendors
• Identifies and responds to issues/problems in a timely manner and seeks feedback/follow-up as appropriate.
• Ability to work in a fast-paced environment: prioritizing and juggling multiple tasks, solving problems, and demonstrating resourcefulness
• Ability to work both independently, with minimal supervision, and with other business services teams across the firm
• Strong organizational skills and ability to prioritize required.
• Ability to work independently and extended hours as necessary.
• Customer service skills and a positive demeanor.

EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE

• 3 - 5+ years of professional experience as an office coordinator or an equivalent position in a law firm or other professional services environment preferred.
• College degree preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Permanent employment, Temporary work, Immediate start, Flexible hours,

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